Opportunities » Procurement Notice

Procurement Notice 

The Asian Productivity Organization (APO) invites proposals for upcoming projects. Detailed RFP documents for each project, including requirements, and submission guidelines are available below.

1. Development of a Digital Transformation Consultancy Roadmap for Model Factories in Turkiye
2. Request for Proposals for Replacement of Laptop PCs
3. Research on Assessing the Needs of APO Member Countries

 

Request for Proposal (RFP)
Objectives

Request for Proposal (RFP)

Development of a Digital Transformation Consultancy Roadmap for Model Factories in Turkiye

The project aims to help the National Productivity Organization (NPO) of Turkiye to develop a digital transformation consultancy roadmap tailored for model factories (MFs). The roadmap will be aligned with organizational objectives and industry best practices and serve as a guideline, delineating a strategic trajectory for the seamless integration of advanced digital technologies within the MF framework. In ensuring the efficacy of digital transformation initiatives within MFs, a dedicated monitoring framework will also be developed to assess the progress of digital transformation endeavors. The framework will enable informed decision-making and course corrections as necessitated by evolving circumstances.

The roadmap is expected to include a plan for capacity-building initiatives to equip MF trainers with the requisite knowledge and skills for navigating digital transformation, thus fostering a cadre of competent trainers to champion the digital agenda within their domains. The project should include the integration of lean transformation principles into existing digital transformation materials, enhancing their relevance and efficacy and providing MFs with a comprehensive toolkit to foster operational excellence and sustained competitive advantage in today’s dynamic economic landscape.

For more details, please see the PIP and Implementation Procedures.

Background

Enhancing productivity is a cornerstone for economic progress and improved social welfare, underpinning the ongoing structural transformation within Turkiye’s manufacturing sector. The 10th National Development Plan (NDP) presents a comprehensive transformation program centered on elevating manufacturing productivity. This resonates with Turkiye’s SME Strategy and Action Plan (2015–2018) and Productivity Strategy and Action Plan (2015–2018), underscoring the pivotal role of productivity enhancement in fostering sustainable growth. Emphasizing digital transformation as a principal catalyst for productivity enhancement, both the 10th NDP and subsequent industrial strategies underscore the imperative to bridge productivity disparities between SMEs and large enterprises.

To address productivity challenges within the manufacturing sector, enterprises must strengthen their infrastructure and core competencies in lean manufacturing and digital transformation. Tailored transformation programs aimed at upskilling technical personnel, engineers, and mid-level managers offer SMEs a pathway to bolster their operational capabilities. Central to this endeavor are MFs, designated as centers of operational excellence offering immersive training environments and specialized programs to refine manufacturing processes. Through a partnership between the UNDP Turkiye and Ministry of Industry and Technology (MoIT), these MFs have proliferated across key provinces, assisted through public–private-sector collaboration and financial support mechanisms. The success of this initiative has prompted its expansion, with a focus on broadening service offerings to encompass digitalization and sustainability, aligning with Turkiye’s industrial and developmental aspirations.

Purpose The APO will select a team of individuals or a research institution with extensive knowledge of and experience in designing, implementing, and consulting on digital transformation projects for public and private organizations to develop a roadmap for model factories in Turkiye.
Scope of Work Preparing and proposing project methodology, approach, scope, etc. through close consultation with the APO Secretariat and NPO Turkiye; implementing all stages of the project to achieve the intended output(s); collecting data, conducting analysis/diagnosis, confirming data/information with stakeholders including conducting interviews; finalizing the roadmap report, organizing dissemination activities, etc. following the agreed methodology and project timeline; and submitting the roadmap report to the APO Secretariat by the deadline.
Proposals Should Include the Following Information

1. Cover letter of interest (Annex 1)

2. Basic individual or institutional resource person details (Annex 2)

3. Profile of individual or institutional resource persons (maximum 1 A4-sized page)

4. Experience in conducting similar projects (Annex 3)

5. Financial proposal to indicate the cost of services

6. Total costs and breakdowns for conducting the advisory project should be given only in US dollar amounts.

7. All national taxes and levies applicable should be stated and included in the total costs. The APO will consider the inclusive costs as the final quoted prices when evaluating proposals.

8. All rates and costs quoted in financial proposals should be written in both numeric and alphabetic forms, e.g., USD3,500.00 (three thousand five hundred US dollars).

Download: Annexes.

Submission of Proposals

1. Proposals with all required information specified should only be sent via email in password-protected PDF file attachments signed by authorized representatives no later than 17:00 (Japan Standard Time), 28 June 2024 to abuana@apo-tokyo.org and ababa@apo-tokyo.org.

2. The subject line of the email message should be: Proposal for Development of a Digital Transformation Consultancy Roadmap for Model Factories in Turkiye by <Institution name>.

Institution Selection Criteria and Notification of Results

1. The selected individual or institutional resource person(s) will be awarded a project contract with the APO for conducting the project, based on the following selection criteria:

1.1. Qualifications: Proven know-how and contributions in the area of digital transformation and lean manufacturing; strong understanding of lean principles, including waste reduction, value stream mapping, continuous improvement, and kaizen; proficiency in various digital technologies, such as cloud computing, data analytics, AI, and automation tools; and the ability to manage digital transformation projects effectively, including planning, scheduling, and resource allocation.

1.2. Methodology

1.3. Prior experience in conducting similar projects

1.4. Quality of output from similar projects

1.5. Project quotation

2. Only the selected individual/institution will be notified via email within 1 month of the submission deadline of the acceptance of its proposal.

Right to Accept or Reject Proposals

1. The APO reserves the right to annul the RFP or the vendor selection process, or to accept or reject any or all proposals in whole or part at any time without stating any reason and without incurring any liability to the affected individual/institution(s).

2. The APO is not obligated to respond to any objections or to inform the affected individual/institution(s) of the grounds for its decisions.

3. The APO also reserves the right to change the scope of work in case of need or depending upon changes in requirements before or during the implementation phase. However, if changes are made during the implementation phase, the APO will negotiate the costs for the additional work separately with the selected individual/institution.

Terms and Conditions

1. The APO will not bear any costs related to research, planning, design, or any other such activity related to the preparation of proposals in response to this RFP by individual or institutional resource persons for sending proposals to the APO.

2. The APO may, at its own discretion, extend the submission deadline by notifying all bidders of the extension in writing. Any proposal received after the deadline will be rejected.

Contact Information

A prospective individual/institution requiring any clarification of this document, or the process itself, should submit queries in writing only to the following email address by the deadline of 28 June 2024:

In-country Program Division
Asian Productivity Organization (APO Secretariat)
1-24-1 Hongo, Bunkyo, Tokyo 113-0033, Japan
Email: abuana@apo-tokyo.org and ababa@apo-tokyo.org

 

 

 

Request for Proposals (RFP)

Objectives

Request for Proposals for Replacement of Laptop PCs

The purpose of this Request for Proposals (RFP) is to invite bids for the purchase of laptop PCs to enhance the operational capabilities of APO Secretariat staff members.

All prospective vendors must first express their interest in this RFP via email to jisawa@apo-tokyo.org and helpdesk@apo-tokyo.org. The details of the RFP package will be provided once the applying vendors sign nondisclosure agreements (NDAs) with the APO Secretariat.

All information and data provided by the APO Secretariat to applicant vendors and all other documents to which vendors’ employees have access during the preparation and submission of proposals must be treated as strictly confidential and dealt with in accordance with the signed NDAs. Any oral or written disclosure to unauthorized individuals is prohibited.

Qualifications

Proposals will only be considered from vendors who meet the following qualifications:

· Proven experience in supplying IT hardware to international organizations and/or government bodies.

· Ability to provide comprehensive after-sales support and service warranties as specified in the RFP.

· Financial stability and operational capacity to deliver large-scale orders on schedule.

· Compliance with international standards and certifications relevant to computer manufacturing and data security.

Scope of Work

The selected vendor will provide:

· 60 laptop PCs with specified hardware configurations.

· 4-year premier support including onsite visits and accidental damage protection.

· Necessary docks, privacy algorithms, and other peripherals as detailed in the RFP package.

Proposal Submission Guidelines

Proposals must be submitted in English and should contain all the required information/documents specified in the RFP package.

All proposals must adhere to the confidentiality requirements as stated in the NDA previously signed with the APO.

Proposals should only be sent via email in password-protected PDF file attachments signed by authorized representatives no later than 17:00 (Japan Standard Time), 19 July 2024, to jisawa@apo-tokyo.org and helpdesk@apo-tokyo.org.

The subject line for the proposal submission email should be: “Proposal for PC Replacement <Company Name>.”

Right to Accept or Reject Proposals

The APO reserves the right to annul the RFP or the vendor selection process, or to accept or reject any or all proposals in whole or part, at any time without stating any reason and without incurring any liability to the affected bidders.

The APO is not obligated to respond to any objections or to inform the affected bidders of the grounds for such decisions.

The APO also reserves the right to change the scope of work in case of need or depending upon changes in requirements before or during the implementation phase. However, if changes are made during the implementation phase, the APO will negotiate the costs for the additional work separately with the vendor.

Terms and Conditions

The APO will not bear any costs related to research, planning, design, or any other such activity related to the preparation of proposals in response to this RFP by bidders or costs for sending proposals to the APO.

The APO Secretariat reserves the right to amend the RFP prior to the bid closing date. Accordingly, bidders should check this APO web page periodically to ascertain whether any amendments or communications have been posted.

Contact Information

Digital Support Unit
Asian Productivity Organization (APO Secretariat)
1-24-1 Hongo, Bunkyo, Tokyo 113-0033, Japan
Email: jisawa@apo-tokyo.org and helpdesk@apo-tokyo.org

 

 

 

Request for Proposal (RFP)
Objectives

Request for Proposal (RFP)

Research on Assessing the Needs of APO Member Countries

Research on national development priorities and strategies of member economies, emphasizing sectoral approaches; identify necessary support, tools, and techniques for productivity improvement and utilize the findings for capacity-building initiatives; and provide references for medium-term programs addressing common development needs and productivity enhancement for APO members.

For more details, PN and Implementation Procedures.

Background

As economies strive for sustainable development and growth, understanding and improving productivity become increasingly crucial. Productivity growth impacts competitiveness, job creation, and overall prosperity, yet levels vary due to differences in policies, infrastructure, technology adoption, and institutional frameworks. Identifying common challenges and needs across members and sectors is essential for formulating capacity-building efforts.

This research aims to contribute to APO Post-2025 Vision development by aligning productivity enhancement efforts with national development priorities, particularly in strategic sectors. This involves leveraging the collective expertise and resources of the APO and strengthening NPO programs to align with national productivity plans. This initiative seeks to foster productivity growth across the region for socioeconomic development post-2025 while adhering to the APO’s mission.

Purpose The APO will select one research institution with extensive experience in undertaking international research projects focusing on need assessment in the industry, agriculture, public, and service sectors, with a track record of experience in publishing reports in English on these topics, and excellent English writing and presentation skills. Experience working on APO projects is an advantage.
Scope of Work National development policy and program priorities in the industry, agriculture, public, and service sectors; National productivity strategies and master plans; Identification of mid-term national productivity targets; NPO’ strategies and priorities; and Assessment of project needs for productivity improvement.
Joint Study Implementation The research institution will guide, supervise, and provide instructions to national experts on how to conduct national-level need assessments, which will include a survey for distribution and analysis, and undertake overall coordination and guidance of national experts throughout the research project. However, the institution will be primarily responsible for preparing the final report and submitting it to the APO Secretariat by the deadline.
Proposals should include the following information

1. Cover letter of interest (Annex 1).

2. Basic organizational details (Annex 2).

3. Profile of institution (maximum 1 A4-sized page).

4. Experience in conducting research in similar areas (Annex 3).

5. Financial proposal to indicate the cost of services:

5.1 Total costs and breakdowns for conducting the research should be given only in US dollar amounts.

5.2 All national taxes and levies applicable should be stated and   included in the total costs. The APO will consider the inclusive costs as the final quoted prices when evaluating proposals.

5.3 All rates and costs quoted in financial proposals should be written in both numeric and alphabetic forms, e.g., USD2,500 (two thousand five hundred US dollars).

Download: Annexes.

Submission of Proposals

1. Proposals with all required information specified should only be sent via email in password-protected PDF file attachments signed by authorized representatives no later than 16:00 (Japan Standard Time), 12 July 2024 to ssetiawati@apo-tokyo.org and asato@apo-tokyo.org.

2. The subject line of the email message should be: Proposal for Conducting Research on Assessing the Needs of APO Member Countries by <Institution name>.

Institution Selection Criteria and Notification of Results

1. The selected institution will be awarded a research contract with the APO for conducting the research, based on the following selection criteria:

1.1. Methodology of research

1.2. Prior experience in conducting similar research

1.3. Quality of prior publications

1.4. Research quotation

2. Only the selected institution will be notified via email within 1 month of the submission deadline of the acceptance of its proposal.

Right to Accept or Reject Proposals

1. The APO reserves the right to annul the RFP or the vendor selection process, or to accept or reject any or all proposals in whole or part at any time, without stating any reason and without incurring any liability to the affected institution.

2. The APO is not obligated to respond to any objections or to inform the affected institution of the grounds for such decisions.

3. The APO also reserves the right to change the scope of work in case of need or depending upon changes in requirements before or during the implementation phase. However, if changes are made during the implementation phase, the APO will negotiate the costs for the additional work separately with the institution.

Terms and Conditions

1. The APO will not bear any costs related to research, planning, design, or any other such activity related to the preparation of proposals in response to this RFP by institutions for sending proposals to the APO.

2. The APO may, at its own discretion, extend the submission deadline by notifying all bidders of the extension in writing. Any proposal received after the deadline will be rejected.

Contact Information

A prospective institution requiring any clarification of this document, or the process itself, shall submit its queries in writing only to the following email address by the deadline of 12 July 2024:

Multicountry Program Division 2
Asian Productivity Organization (APO Secretariat)
1-24-1 Hongo, Bunkyo, Tokyo 113-0033, Japan
Email: ssetiawati@apo-tokyo.org and asato@apo-tokyo.org

 

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